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Coronavirus COVID-19 State Resources 



KDHE, KDADS, OSFM, and the Long-Term Care Ombudsman's Office are providing updates and resources regarding action being taken to address the spread of the Coronavirus. Below are links to those resources and updates that are being provided daily. Please confirm that you are operating under the most recent guidance from all regulatory and healthcare organizations that govern and support the long-term care industry. If you have any questions please don't hesitate to contact the KACE office. 



Governor Issues Statewide Stay Home Order

(Dated March 28, 2020)



KDHE Resources 



KDHE Launches New Covid-19 Online Reporting PortalFor Healthcare Providers Here 


User Manual Here


(Dated May 4, 2020)




LTCF COVID Readiness Self Assessment Tool




PPE Request Form

Submit to local emergency manager


Kansas Healthcare Coalitions 


Kansas Healthcare Coalition PPE Request Process 





Attached is the initial update from March 4, 2020 on current COVID-19 activity in the State of Kansas.


The KDHE Phone Bank is up during business hours, 8 a.m. – 5 p.m. through March 13. The phone number is 1-866-534-3463 (1-866-KDHEINF).


KDHE Covid-19 Resource Center. 


KMAP Guidance on Billing for Services Related to COVID-19.


KDHE issues new recommendations for quarantine and isolation of travelers, close contacts and those being tested (dated March 15, 2020).



KanCare Eligibility Group Notification 


(Dated March 16, 2020)


  • As previously reported, walk-In in person consultation are no longer accepted until further notice. School closings and potential quarantine measures may impact our staffing levels.
  • Due to quarantine measures as well as those considered at risk, staffing levels have been impacted. Due to this, KDHE eligibility workers will no longer be answering the inbound phone calls made directly to the Units phone numbers.  Supervisor, myself, and/or eligibility workers will continue to return voicemail’s as quickly as we can with limiting interruptions with completing eligibility determinations. 
  • We ask for your patience as we process and prioritize requests based on urgency and the received date of the request.
  • We appreciate your cooperation by limiting phone calls, emails, and spreadsheet concerns to those that have been pending for a determination for more than 45 days. Please refrain from inquiring on cases where information was recently submitted this would include checking for a status update for HCBS or NF coding when the consumer was recently screened or recently admitted to the facility.

PPE Request Form

Submit to local emergency manager


Kansas Healthcare Coalitions 


Kansas Healthcare Coalition PPE Request Process 




Attached 
is the initial update from March 4, 2020 on current COVID-19 activity in the State of Kansas.





KDADS Resources 



Bulletin from KDADS on PPE on Behalf of KDEM 

(Dated September 11, 2020)


Due to the timing of the Strengthening People and Revitalizing Kansas (SPARK) Task Force meeting and approval from the State Finance Council (SFC), the Kansas Division of Emergency Management (KDEM) will be extending an additional opportunity to Kansas Department on Aging and Disabilities (KDADS) licensed adult care homes to apply for Personal Protective Equipment (PPE).


Requests will be accepted from September 12 through September 20.  Quantities are dependent on the number of staff providing direct care for an estimated 21-day supply.  Duplicate requests will not be accepted.


Requests may be made for the following:

  • N95 masks

  • KN95 masks

  • 3 ply masks

  • Disposable gowns

  • Cloth gowns

  • Face shields


Interested facilities can apply at:  kdem.kansasgis.org/ppesurvey




Bulletin from KDADS 

(Dated 8.21.20) 


Effective August 21, 2020 KDADS will be extending the suspension of the Pre-admission Screening and Resident Review (PASRR) process for an additional 30 days. The suspension includes CARE Level I screens, special admissions (columns A & B on the CARE form) and PASRR Level II evaluations. You can find the bulletin here, and you can find additional notes regarding the bulletin here. You can find the Kansas Area Agencies on Aging phone list here



Bulletin from KDADS 

(Dated July 22, 2020)


PASSR requirements are extended for another 30 days. Read the KDADS bulletin here. 




KDADS Releases FAQ on Reopening Plan Guidance for Nursing Facilities and Assisted Living Facilities

(Dated June 25, 2020)


You will find the reopening plan guidance and the FAQ here. 

You will find the FAQ here. 



Bulletin from KDADS

(Dated June 24, 2020)


Pursuant to EO-20-19/EO-39 regarding renewal deadlines for occupational or professional license/certification/registration shall be extended with no expiration date established at this time. KACE will continue to monitor the extension of professional license extensions, and will provide updates as they become available. 




KDADS Bulletin - Suspension of PASRR for additional 30 Days

(Dated June 22, 2020) 


Read the KDADS bulletin here. 




KDADS Issues Reopening Guidance for Assisted Living Facilities

(Dated June 17, 2020) 



You can read the reopening guidance here. 


Listen to the KDADS Reopening Guidance For State Licensed Facilities Webinar here.



KDADS Issues Reopening Guidance for Nursing Facilities 

(Dated June 12, 2020) 



You can find more information on the guidance here.

You can read the reopening guidance here. 


Listen to the KDADS Reopening Guidance for Nursing Facilities Webinar #1 recorded on

June 15 here. 

Listen to the KDADS Reopening Guidance for Nursing Facilities Webinar #2 recorded on

June 16 here.



KDADS Revises Reporting Guidance to Align with CMS here

(Dated May 18, 2020)



KDADS Issue New Guidance on Clinicals for CNA/CMA here

(Dated May 19, 2020) 




Bulletin from KDADS Regarding Guidance for State Licensed Facilities

(Assisted Living, Home Plus, Adult Day Care)  


(Dated May 8, 2020)



The Aging & Disability Community Services and Programs Commission (ADCSP) of the Kansas Department for Aging and Disability Services (KDADS) has released revisedguidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.

 

The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website https://www.kdads.ks.gov/covid-19




CMP Grant Funding for Long-Term Care 

Technology Initiative in Response to COVID-19



CMP Application for Communicative Technology Template here

CMP Application for Communicative Technology FAQ here 

Send Completed Application to covid.cmp@ks.gov




KDADS Releases Reporting Requirements

(Dated April 29, 2020) 

Please direct questions to Scott Brunner scott.brunner@ks.gov




KDADS CARE Program Guidance 

(Dated April 22, 2020)



KDADS Executive Order 20-23 Guidance 

(Dated April 17, 2020)




Temporary License for Alternate Care Sites or Designated Facility/Units

(Dated April 23, 2020)


If you haven’t already been contacted by KDADS to apply for a temporary license as you establish Alternate Care Sites or Designated Facility/Units to care for Covid-19 residents you can fill out the attached Covid-19 check list and return it to COVIDchecklist@ks.gov. In addition to filling out the check list please send KDADS a brief plan of your Covid-19 efforts. 


Please note designating a room(s), hallway, or wing that are already licensed does not required a temporary license. Please contact COVIDchecklist@ks.gov if you have any questions regarding the temporary license. I would also be happy to help.


Notes from KDADS regarding the process or obtaining a temporary license:

  • If you could return the attached Checklist document to us, along with a brief, concise COVID 19 Plan, we’ll review it quickly.   
  • Once your plan is reviewed and approved, we’ll issue a Temporary License/Authorization for COVID 19 Response Efforts document.
  • By doing so, we’ll be better positioned to coordinate our COVID 19 efforts, statewide, with our health care partners.    



KDADS Covid-19 Temporary Nurse Aide Training Program 

(Dated April 17, 2020)



KDADS Bulletin 

(Dated June 1, 2020)


KDADS has released revised guidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.

 

The agency encourages providers impacted by this guidance to communicate their reopening plans with all concerned parties. The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website https://www.kdads.ks.gov/covid-19




Bulletin from KDADS

(Dated June 8, 2020)


KDADS has confirmed that 100% of nursing facilities in Kansas must receive the focused infection control survey before July 31, 2020. As of June 1st 148 facilities in Kansas had received one. The remaining 183 facilities will receive one before July 31. You can find additional Covid-19 Kansas specific nursing home related data here. 


Bulletin from the Fire Marshal

Regarding Large Quantities of Hand Sanitizer here

(Dated June 22, 2020)


Bulletin from The Fire Marshal here

(Dated May 12, 2020)



Governor Laura Kelly Executive Order 20-26 

(Dated April 22, 2020) 


Temporary relief from certain restrictions and requirements governing the provision of medical services. Read the full EO here. 



Governor Laura Kelly Executive Order 20-23


(Dated April 15, 2020)


Licensure, Certification, and Registration for persons and Licensure of "Adult Care Homes" during public health emergency. Read the full EO here




Governor Issues Executive Order to Extend Professional Licenses 

(Dated April 9, 2020)


All state agencies shall extend renewal deadlines for any occupational or professional license, certificate, permit, or registration issued by a state agency or any board, commission, division, or other licensing authority within a state agency to any individual, business, or organization, that was in good standing as of March 12, 2020, and that has expired or will expire during the State of Disaster Emergency, and such licenses, certificates, permits, and registrations shall remain valid until 90 days following the termination of the State of Disaster Emergency.




Bulletin from KDADS 

(Dated March 24, 2020)


KDADS is temporarily modifying the requirements for Certified Nurse Aides (CNA) training to allow hours worked as a Trainee II to satisfy the requirement for clinical instruction.  KDADS also is extending the 4 month time limit on Trainee II work experience by 2 months. The guidance document is attached and being sent to CNA course administrators and facilities today. The guidance document also is available here, at the KDADS COVID-19 resource pagehttps://www.kdads.ks.gov/covid-19



Bulletin from KDADS

(Dated April 7, 2020)


The Aging & Disability Community Services and Programs Commission (ADCSP) of the Kansas Department for Aging and Disability Services (KDADS) has released revised guidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.

 

The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website https://www.kdads.ks.gov/covid-19.

 


Bulletin from KDADS 

(Dated March 24, 2020)


KDADS is temporarily modifying the requirements for Certified Nurse Aides (CNA) training to allow hours worked as a Trainee II to satisfy the requirement for clinical instruction.  KDADS also is extending the 4 month time limit on Trainee II work experience by 2 months. The guidance document is attached and being sent to CNA course administrators and facilities today. The guidance document also is available here, at the KDADS COVID-19 resource pagehttps://www.kdads.ks.gov/covid-19



Bulletin from KDADS for State Licensed Facilities 

(Dated March 23, 2020)



On March 13, 2020 the Centers for Medicare and Medicaid Services issued guidance to nursing homes on infection control and prevention of Coronavirus Disease 2019 (COVID-19).  This document can be found at https://www.cms.gov/files/document/qso-20-14-nh-revised.pdf.  The document provides guidance in a number of areas about limiting the transmission of COVID-19 in institutional settings including:

·       Recommending restricting visitation of all visitors and non-essential health care personnel, except in certain end of life situations.

·       Notifying visitor or potential visitors about the limitations and deferring visitation until further notice.

·       Cancelling communal dining and group activities.

·       Reminding residents and staff about social distancing and hand hygiene.

·       Screening staff and residents for fever and respiratory symptoms.

·       Making alternative means available for visitors including virtual communication, phone lines, and regular communication from the facility to families.

 

The State of Kansas recommends that state licensed facilities including assisted living facilities, continuing care retirement communities, home plus, board and care homes, residential care facility,  group home arrangements, residential providers for persons with intellectual or developmental disability, intermediate care facilities, and other settings regulated by KDADS follow the same guidelines to reduce infection risk issued by CMS.  



Bulletin from KDADS 

(Dated March, 21 2020)


 

Our leadership team and program managers have spent time this week determining which staff and program services must continue and require we keep open a direct line of communication. While we will not be at full capacity, we are confident we can fulfill our duties with little interruption or delay. We have identified these essential employees as contacts for our commissions and departments, effective Monday, March 23rd – Friday, April 3rd:

 

  • The KDADS Adult Care Home Complaint hotline will maintain regular function with onsite staffing.
  • Our Public Information Officer will be available to ensure critical communications about COVID-19 and other important issues are shared via social media, website and press release as necessary. Contact Cara Sloan-Ramos with any requests or questions.
  • SCCC surveyors for Adult Care Home and other agency facilities will be available to address any critical needs, including but not limited to, I/J complaints. Your contact for information for issues or questions that may develop is Deputy Director for Hospital and Facilities Scott Brunner.
  • HCBS Crisis Requests and ICF Gatekeeping Processing will function onsite with minimal staffing. You can continue to contact the program manager as you normally do and ADCSP Commissioner Amy Penrod for other questions or concerns that may come up.
  • CARE staff will be onsite with minimal staffing to ensure timely processing of nursing facility eligibility, so please continue to contact staff as you usually do. Aging Services Director Christina Orton will be available for other issues as well.
  • Aging Services staff will be available to ensure critical functions are conducted. Contact ADCSP Commissioner Amy Penrod or Aging Services Director Christina Orton for assistance.
  • Human Resources and Legal staff will be available to ensure critical functions are supported for KDADS and state hospitals. For legal assistance, contact Interim Chief Counsel Sherry Diel and for humans resources questions contact Interim HR Director Sheila Denny.
  • Housing, Homeless and Benefits coordination activities will be supported. Contact:
  • Behavioral Health Services issues or questions can be directed to Commissioner Andy Brown.
  • Deputy Secretary Janis DeBoer will be available to address any overall agency issues or questions you may have and Financial and Information Services Commissioner/Deputy Director Brad Ridley will be available to address  question or issues with regard to facility operations.
(Kansas Department for Aging and Disability Services (KDADS) has determined that the criminal record check team is essential- meaning we will be processing records during this time). 



Bulletin from KDADS and DCF 

(Dated March 20, 2020)


The Aging & Disability Community Services and Programs Commission (ADCSP) of the Kansas Department for Aging and Disability Services (KDADS) has released the attached guidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.

 

Given the emergency, the HCBS team can better respond to requests received via email. Please send your comments and suggestions regarding the COVID-19 HCBS Guidance to KDADS ADCSP Commission through brutus.segun@ks.gov with the subject line COVID-19 HCBS GuidanceWe will be considering any information that you provide to us through the email as we move forward.

 

The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website under the commission’s webpage https://kdads.ks.gov/commissions/home-community-based-services-(hcbs)




KDADS Coronavirus Presentation for Nursing Facilities 

Presentation For Nursing Facilities Video 

(Dated March 18, 2020) 




Press Release from Governor Laura Kelly On Nursing Home Visitation Guidelines

(Dated March 16, 2020)



HCBS Final Rule Weekly Update


As of March 16, 2020 KDADS is cancelling all travel until May 1. The Secretary will be re-evaluating this situation as we move forward. Please cancel this tour and we will reschedule at a to be determined date. There will be upcoming Remediation Training opportunities conducted via Webinar. New training dates, times and attendance information will be announced over the next few weeks.



Office of the State Fire Marshal Updates 



Annual Fire Marshal inspections are being conducted as normal as of this time. 

(Dated 3/11/20). 


Bulletin from the Office of the State Fire Marshal 

(Dated April 1, 2020)


The CMS has advised facilities in Memorandum QSO-20-14 linked below – under section “Additional Guidance” number 7:  

 

Facilities should review and revise how they interact vendors and receiving supplies, agency staff, EMS personnel and equipment, transportation providers (e.g., when taking residents to offsite appointments, etc.), and other non-health care providers (e.g., food delivery, etc.), and take necessary actions to prevent any potential transmission. For example, do not have supply vendors transport supplies inside the facility. Have them dropped off at a dedicated location (e.g., loading dock). Facilities can allow entry of these visitors if needed, as long as they are following the appropriate CDC guidelines for Transmission-Based Precautions. 

 

Please contact the facility in advance of your arrival for information on the appropriate CDC guidelines for Transmission-Based Precautions.

Additional details to the Memorandum QSO-20-14 noted above can be found at: https://www.cms.gov/files/document/qso-20-14-nh-revised.pdf



Bulletin from The Office of the State Fire Marshal

(Dated March 18, 2020)


We have been notified by Governor Laura Kelly that all State Offices will be closed for business starting March 23rd, 2020 through April 3rd, 2020. On April 6, 2020 we will reopen for business.  We will still monitor for complaints.

 



Long Term Care Ombudsman Updates



The State LTC Ombudsmen has enacted a virtual visitation policy for all LTC Ombudsmen, effective immediately and until further notification. You can read the memorandum here (dated 3.14.20).






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