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Coronavirus COVID-19 State Resources 



KDHE, KDADS, OSFM, and the Long-Term Care Ombudsman's Office are providing updates and resources regarding action being taken to address the spread of the Coronavirus. Below are links to those resources and updates that are being provided daily. Please confirm that you are operating under the most recent guidance from all regulatory and healthcare organizations that govern and support the long-term care industry. If you have any questions please don't hesitate to contact the KACE office. 



Governor Issues Statewide Stay Home Order

(Dated March 28, 2020)



KDHE Resources 



Attached is the initial update from March 4, 2020 on current COVID-19 activity in the State of Kansas.


The KDHE Phone Bank is up during business hours, 8 a.m. – 5 p.m. through March 13. The phone number is 1-866-534-3463 (1-866-KDHEINF).


KDHE Covid-19 Resource Center. 


KMAP Guidance on Billing for Services Related to COVID-19.


KDHE issues new recommendations for quarantine and isolation of travelers, close contacts and those being tested (dated March 15, 2020).



KanCare Eligibility Group Notification 


(Dated March 16, 2020)


  • As previously reported, walk-In in person consultation are no longer accepted until further notice. School closings and potential quarantine measures may impact our staffing levels.
  • Due to quarantine measures as well as those considered at risk, staffing levels have been impacted. Due to this, KDHE eligibility workers will no longer be answering the inbound phone calls made directly to the Units phone numbers.  Supervisor, myself, and/or eligibility workers will continue to return voicemail’s as quickly as we can with limiting interruptions with completing eligibility determinations. 
  • We ask for your patience as we process and prioritize requests based on urgency and the received date of the request.
  • We appreciate your cooperation by limiting phone calls, emails, and spreadsheet concerns to those that have been pending for a determination for more than 45 days. Please refrain from inquiring on cases where information was recently submitted this would include checking for a status update for HCBS or NF coding when the consumer was recently screened or recently admitted to the facility.

PPE Request Form

Submit to local emergency manager


Kansas Healthcare Coalitions 


Kansas Healthcare Coalition PPE Request Process 




Attached 
is the initial update from March 4, 2020 on current COVID-19 activity in the State of Kansas.





KDADS Resources 


Bulletin from KDADS 

(Dated March 24, 2020)


KDADS is temporarily modifying the requirements for Certified Nurse Aides (CNA) training to allow hours worked as a Trainee II to satisfy the requirement for clinical instruction.  KDADS also is extending the 4 month time limit on Trainee II work experience by 2 months. The guidance document is attached and being sent to CNA course administrators and facilities today. The guidance document also is available here, at the KDADS COVID-19 resource pagehttps://www.kdads.ks.gov/covid-19



Bulletin from KDADS

(Dated April 7, 2020)


The Aging & Disability Community Services and Programs Commission (ADCSP) of the Kansas Department for Aging and Disability Services (KDADS) has released revised guidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.

 

The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website https://www.kdads.ks.gov/covid-19.

 


Bulletin from KDADS 

(Dated March 24, 2020)


KDADS is temporarily modifying the requirements for Certified Nurse Aides (CNA) training to allow hours worked as a Trainee II to satisfy the requirement for clinical instruction.  KDADS also is extending the 4 month time limit on Trainee II work experience by 2 months. The guidance document is attached and being sent to CNA course administrators and facilities today. The guidance document also is available here, at the KDADS COVID-19 resource pagehttps://www.kdads.ks.gov/covid-19



Bulletin from KDADS for State Licensed Facilities 

(Dated March 23, 2020)



On March 13, 2020 the Centers for Medicare and Medicaid Services issued guidance to nursing homes on infection control and prevention of Coronavirus Disease 2019 (COVID-19).  This document can be found at https://www.cms.gov/files/document/qso-20-14-nh-revised.pdf.  The document provides guidance in a number of areas about limiting the transmission of COVID-19 in institutional settings including:

·       Recommending restricting visitation of all visitors and non-essential health care personnel, except in certain end of life situations.

·       Notifying visitor or potential visitors about the limitations and deferring visitation until further notice.

·       Cancelling communal dining and group activities.

·       Reminding residents and staff about social distancing and hand hygiene.

·       Screening staff and residents for fever and respiratory symptoms.

·       Making alternative means available for visitors including virtual communication, phone lines, and regular communication from the facility to families.

 

The State of Kansas recommends that state licensed facilities including assisted living facilities, continuing care retirement communities, home plus, board and care homes, residential care facility,  group home arrangements, residential providers for persons with intellectual or developmental disability, intermediate care facilities, and other settings regulated by KDADS follow the same guidelines to reduce infection risk issued by CMS.  



Bulletin from KDADS 

(Dated March, 21 2020)


 

Our leadership team and program managers have spent time this week determining which staff and program services must continue and require we keep open a direct line of communication. While we will not be at full capacity, we are confident we can fulfill our duties with little interruption or delay. We have identified these essential employees as contacts for our commissions and departments, effective Monday, March 23rd – Friday, April 3rd:

 

  • The KDADS Adult Care Home Complaint hotline will maintain regular function with onsite staffing.
  • Our Public Information Officer will be available to ensure critical communications about COVID-19 and other important issues are shared via social media, website and press release as necessary. Contact Cara Sloan-Ramos with any requests or questions.
  • SCCC surveyors for Adult Care Home and other agency facilities will be available to address any critical needs, including but not limited to, I/J complaints. Your contact for information for issues or questions that may develop is Deputy Director for Hospital and Facilities Scott Brunner.
  • HCBS Crisis Requests and ICF Gatekeeping Processing will function onsite with minimal staffing. You can continue to contact the program manager as you normally do and ADCSP Commissioner Amy Penrod for other questions or concerns that may come up.
  • CARE staff will be onsite with minimal staffing to ensure timely processing of nursing facility eligibility, so please continue to contact staff as you usually do. Aging Services Director Christina Orton will be available for other issues as well.
  • Aging Services staff will be available to ensure critical functions are conducted. Contact ADCSP Commissioner Amy Penrod or Aging Services Director Christina Orton for assistance.
  • Human Resources and Legal staff will be available to ensure critical functions are supported for KDADS and state hospitals. For legal assistance, contact Interim Chief Counsel Sherry Diel and for humans resources questions contact Interim HR Director Sheila Denny.
  • Housing, Homeless and Benefits coordination activities will be supported. Contact:
  • Behavioral Health Services issues or questions can be directed to Commissioner Andy Brown.
  • Deputy Secretary Janis DeBoer will be available to address any overall agency issues or questions you may have and Financial and Information Services Commissioner/Deputy Director Brad Ridley will be available to address  question or issues with regard to facility operations.
(Kansas Department for Aging and Disability Services (KDADS) has determined that the criminal record check team is essential- meaning we will be processing records during this time). 



Bulletin from KDADS and DCF 

(Dated March 20, 2020)


The Aging & Disability Community Services and Programs Commission (ADCSP) of the Kansas Department for Aging and Disability Services (KDADS) has released the attached guidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.

 

Given the emergency, the HCBS team can better respond to requests received via email. Please send your comments and suggestions regarding the COVID-19 HCBS Guidance to KDADS ADCSP Commission through brutus.segun@ks.gov with the subject line COVID-19 HCBS GuidanceWe will be considering any information that you provide to us through the email as we move forward.

 

The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website under the commission’s webpage https://kdads.ks.gov/commissions/home-community-based-services-(hcbs)




KDADS Coronavirus Presentation for Nursing Facilities 

Presentation For Nursing Facilities Video 

(Dated March 18, 2020) 




Press Release from Governor Laura Kelly On Nursing Home Visitation Guidelines

(Dated March 16, 2020)



HCBS Final Rule Weekly Update


As of March 16, 2020 KDADS is cancelling all travel until May 1. The Secretary will be re-evaluating this situation as we move forward. Please cancel this tour and we will reschedule at a to be determined date. There will be upcoming Remediation Training opportunities conducted via Webinar. New training dates, times and attendance information will be announced over the next few weeks.



Office of the State Fire Marshal Updates 



Annual Fire Marshal inspections are being conducted as normal as of this time. 

(Dated 3/11/20). 


Bulletin from the Office of the State Fire Marshal 

(Dated April 1, 2020)


The CMS has advised facilities in Memorandum QSO-20-14 linked below – under section “Additional Guidance” number 7:  

 

Facilities should review and revise how they interact vendors and receiving supplies, agency staff, EMS personnel and equipment, transportation providers (e.g., when taking residents to offsite appointments, etc.), and other non-health care providers (e.g., food delivery, etc.), and take necessary actions to prevent any potential transmission. For example, do not have supply vendors transport supplies inside the facility. Have them dropped off at a dedicated location (e.g., loading dock). Facilities can allow entry of these visitors if needed, as long as they are following the appropriate CDC guidelines for Transmission-Based Precautions. 

 

Please contact the facility in advance of your arrival for information on the appropriate CDC guidelines for Transmission-Based Precautions.

Additional details to the Memorandum QSO-20-14 noted above can be found at: https://www.cms.gov/files/document/qso-20-14-nh-revised.pdf



Bulletin from The Office of the State Fire Marshal

(Dated March 18, 2020)


We have been notified by Governor Laura Kelly that all State Offices will be closed for business starting March 23rd, 2020 through April 3rd, 2020. On April 6, 2020 we will reopen for business.  We will still monitor for complaints.

 



Long Term Care Ombudsman Updates



The State LTC Ombudsmen has enacted a virtual visitation policy for all LTC Ombudsmen, effective immediately and until further notification. You can read the memorandum here (dated 3.14.20).






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