KDHE, KDADS, OSFM, and the Long-Term Care Ombudsman's Office are providing updates and resources regarding action being taken to address the spread of the Coronavirus. Below are links to those resources and updates that are being provided daily. Please confirm that you are operating under the most recent guidance from all regulatory and healthcare organizations that govern and support the long-term care industry. If you have any questions please don't hesitate to contact the KACE office.
(Dated March 28, 2020)
KDHE Resources
User Manual Here
(Dated May 4, 2020)
Submit to local emergency manager
Kansas Healthcare Coalition PPE Request Process
Attached is the initial update from March 4, 2020 on current COVID-19 activity in the State of Kansas.
The KDHE Phone Bank is up during business hours, 8 a.m. – 5 p.m. through March 13. The phone number is 1-866-534-3463 (1-866-KDHEINF).
KDHE Covid-19 Resource Center.
KMAP Guidance on Billing for Services Related to COVID-19.
(Dated March 16, 2020)
Submit to local emergency manager
Kansas Healthcare Coalition PPE Request Process
Attached is the initial update from March 4, 2020 on current COVID-19 activity in the State of Kansas.
KDADS Resources
(Dated September 11, 2020)
Due to the timing of the Strengthening People and Revitalizing Kansas (SPARK) Task Force meeting and approval from the State Finance Council (SFC), the Kansas Division of Emergency Management (KDEM) will be extending an additional opportunity to Kansas Department on Aging and Disabilities (KDADS) licensed adult care homes to apply for Personal Protective Equipment (PPE).
Requests will be accepted from September 12 through September 20. Quantities are dependent on the number of staff providing direct care for an estimated 21-day supply. Duplicate requests will not be accepted.
Requests may be made for the following:
N95 masks
KN95 masks
3 ply masks
Disposable gowns
Cloth gowns
Face shields
Interested facilities can apply at: kdem.kansasgis.org/ppesurvey
(Dated 8.21.20)
(Dated July 22, 2020)
PASSR requirements are extended for another 30 days. Read the KDADS bulletin here.
(Dated June 25, 2020)
You will find the reopening plan guidance and the FAQ here.
You will find the FAQ here.
(Dated June 24, 2020)
Pursuant to EO-20-19/EO-39 regarding renewal deadlines for occupational or professional license/certification/registration shall be extended with no expiration date established at this time. KACE will continue to monitor the extension of professional license extensions, and will provide updates as they become available.
(Dated June 22, 2020)
Read the KDADS bulletin here.
(Dated June 17, 2020)
You can read the reopening guidance here.
Listen to the KDADS Reopening Guidance For State Licensed Facilities Webinar here.
(Dated June 12, 2020)
You can find more information on the guidance here.
You can read the reopening guidance here.
(Dated May 18, 2020)
(Dated May 19, 2020)
(Dated May 8, 2020)
The Aging & Disability Community Services and Programs Commission (ADCSP) of the Kansas Department for Aging and Disability Services (KDADS) has released revisedguidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.
The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website https://www.kdads.ks.gov/covid-19
CMP Application for Communicative Technology Template here
CMP Application for Communicative Technology FAQ here
Send Completed Application to covid.cmp@ks.gov
(Dated April 29, 2020)
Please direct questions to Scott Brunner scott.brunner@ks.gov
(Dated April 22, 2020)
(Dated April 17, 2020)
(Dated April 23, 2020)
If you haven’t already been contacted by KDADS to apply for a temporary license as you establish Alternate Care Sites or Designated Facility/Units to care for Covid-19 residents you can fill out the attached Covid-19 check list and return it to COVIDchecklist@ks.gov. In addition to filling out the check list please send KDADS a brief plan of your Covid-19 efforts.
Please note designating a room(s), hallway, or wing that are already licensed does not required a temporary license. Please contact COVIDchecklist@ks.gov if you have any questions regarding the temporary license. I would also be happy to help.
Notes from KDADS regarding the process or obtaining a temporary license:
(Dated April 17, 2020)
(Dated June 1, 2020)
KDADS has released revised guidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.
The agency encourages providers impacted by this guidance to communicate their reopening plans with all concerned parties. The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website https://www.kdads.ks.gov/covid-19
(Dated June 8, 2020)
KDADS has confirmed that 100% of nursing facilities in Kansas must receive the focused infection control survey before July 31, 2020. As of June 1st 148 facilities in Kansas had received one. The remaining 183 facilities will receive one before July 31. You can find additional Covid-19 Kansas specific nursing home related data here.
(Dated June 22, 2020)
(Dated May 12, 2020)
(Dated April 22, 2020)
Temporary relief from certain restrictions and requirements governing the provision of medical services. Read the full EO here.
(Dated April 15, 2020)
Licensure, Certification, and Registration for persons and Licensure of "Adult Care Homes" during public health emergency. Read the full EO here.
(Dated April 9, 2020)
All state agencies shall extend renewal deadlines for any occupational or professional license, certificate, permit, or registration issued by a state agency or any board, commission, division, or other licensing authority within a state agency to any individual, business, or organization, that was in good standing as of March 12, 2020, and that has expired or will expire during the State of Disaster Emergency, and such licenses, certificates, permits, and registrations shall remain valid until 90 days following the termination of the State of Disaster Emergency.
(Dated March 24, 2020)
KDADS is temporarily modifying the requirements for Certified Nurse Aides (CNA) training to allow hours worked as a Trainee II to satisfy the requirement for clinical instruction. KDADS also is extending the 4 month time limit on Trainee II work experience by 2 months. The guidance document is attached and being sent to CNA course administrators and facilities today. The guidance document also is available here, at the KDADS COVID-19 resource page: https://www.kdads.ks.gov/covid-19.
(Dated April 7, 2020)
The Aging & Disability Community Services and Programs Commission (ADCSP) of the Kansas Department for Aging and Disability Services (KDADS) has released revised guidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.
The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website https://www.kdads.ks.gov/covid-19.
(Dated March 24, 2020)
KDADS is temporarily modifying the requirements for Certified Nurse Aides (CNA) training to allow hours worked as a Trainee II to satisfy the requirement for clinical instruction. KDADS also is extending the 4 month time limit on Trainee II work experience by 2 months. The guidance document is attached and being sent to CNA course administrators and facilities today. The guidance document also is available here, at the KDADS COVID-19 resource page: https://www.kdads.ks.gov/covid-19.
(Dated March 23, 2020)
On March 13, 2020 the Centers for Medicare and Medicaid Services issued guidance to nursing homes on infection control and prevention of Coronavirus Disease 2019 (COVID-19). This document can be found at https://www.cms.gov/files/document/qso-20-14-nh-revised.pdf. The document provides guidance in a number of areas about limiting the transmission of COVID-19 in institutional settings including:
· Recommending restricting visitation of all visitors and non-essential health care personnel, except in certain end of life situations.
· Notifying visitor or potential visitors about the limitations and deferring visitation until further notice.
· Cancelling communal dining and group activities.
· Reminding residents and staff about social distancing and hand hygiene.
· Screening staff and residents for fever and respiratory symptoms.
· Making alternative means available for visitors including virtual communication, phone lines, and regular communication from the facility to families.
The State of Kansas recommends that state licensed facilities including assisted living facilities, continuing care retirement communities, home plus, board and care homes, residential care facility, group home arrangements, residential providers for persons with intellectual or developmental disability, intermediate care facilities, and other settings regulated by KDADS follow the same guidelines to reduce infection risk issued by CMS.
(Dated March, 21 2020)
Our leadership team and program managers have spent time this week determining which staff and program services must continue and require we keep open a direct line of communication. While we will not be at full capacity, we are confident we can fulfill our duties with little interruption or delay. We have identified these essential employees as contacts for our commissions and departments, effective Monday, March 23rd – Friday, April 3rd:
(Dated March 20, 2020)
The Aging & Disability Community Services and Programs Commission (ADCSP) of the Kansas Department for Aging and Disability Services (KDADS) has released the attached guidance for preventing the spread of COVID-19 for participants in the Home and Community Based Services (HCBS) waiver programs.
Given the emergency, the HCBS team can better respond to requests received via email. Please send your comments and suggestions regarding the COVID-19 HCBS Guidance to KDADS ADCSP Commission through brutus.segun@ks.gov with the subject line COVID-19 HCBS Guidance. We will be considering any information that you provide to us through the email as we move forward.
The agency will continue to publish additional guidance and clarifications as the situation progresses. The attached guidance can be found on the KDADS website under the commission’s webpage https://kdads.ks.gov/commissions/home-community-based-services-(hcbs)
(Dated March 18, 2020)
Press Release from Governor Laura Kelly On Nursing Home Visitation Guidelines
(Dated March 16, 2020)
HCBS Final Rule Weekly Update
As of March 16, 2020 KDADS is cancelling all travel until May 1. The Secretary will be re-evaluating this situation as we move forward. Please cancel this tour and we will reschedule at a to be determined date. There will be upcoming Remediation Training opportunities conducted via Webinar. New training dates, times and attendance information will be announced over the next few weeks.
Office of the State Fire Marshal Updates
Annual Fire Marshal inspections are being conducted as normal as of this time.
(Dated 3/11/20).
(Dated April 1, 2020)
The CMS has advised facilities in Memorandum QSO-20-14 linked below – under section “Additional Guidance” number 7:
Facilities should review and revise how they interact vendors and receiving supplies, agency staff, EMS personnel and equipment, transportation providers (e.g., when taking residents to offsite appointments, etc.), and other non-health care providers (e.g., food delivery, etc.), and take necessary actions to prevent any potential transmission. For example, do not have supply vendors transport supplies inside the facility. Have them dropped off at a dedicated location (e.g., loading dock). Facilities can allow entry of these visitors if needed, as long as they are following the appropriate CDC guidelines for Transmission-Based Precautions.
Please contact the facility in advance of your arrival for information on the appropriate CDC guidelines for Transmission-Based Precautions.
Additional details to the Memorandum QSO-20-14 noted above can be found at: https://www.cms.gov/files/document/qso-20-14-nh-revised.pdf
(Dated March 18, 2020)
We have been notified by Governor Laura Kelly that all State Offices will be closed for business starting March 23rd, 2020 through April 3rd, 2020. On April 6, 2020 we will reopen for business. We will still monitor for complaints.
Long Term Care Ombudsman Updates
The State LTC Ombudsmen has enacted a virtual visitation policy for all LTC Ombudsmen, effective immediately and until further notification. You can read the memorandum here (dated 3.14.20).